Terms of Service for Greenfield Arable Services Ltd

Effective Date: 10 July 2026

1. Introduction and acceptance of terms

These Terms of Service (“Terms”) govern the provision of services by Greenfield Arable Services Ltd (“we”, “us”, “our”, or “the Company”) to customers, clients, landowners, tenants, contractors, and any other persons or entities engaging our services (“you”, “your”, or “Client”).

By requesting, accepting, booking, or receiving any of our services, you agree to be bound by these Terms. If you do not agree to these Terms, you must not use our services.

These Terms apply to all quotations, work orders, service agreements, invoices, and related communications unless expressly varied in writing by an authorised representative of Greenfield Arable Services Ltd.

2. Scope of services

Greenfield Arable Services Ltd provides arable agricultural support services, which may include, without limitation:

• Crop establishment and drilling support;
• Sprayer application and crop protection planning;
• Soil sampling and nutrient management;
• Harvest coordination and grain handling support;
• Stubble management and cultivations;
• Precision farming and field mapping;
• Arable machinery hire and seasonal labour support.

All services are provided subject to availability, site conditions, weather, agronomic considerations, legal requirements, and any specific written agreement between the parties.

We may recommend methods, timings, inputs, machinery, or operational practices based on our experience and information available to us. Any such recommendations are provided in good faith but do not constitute a guarantee of outcome, yield, crop performance, regulatory compliance, or economic result.

3. User obligations and responsibilities

You agree to:

• Provide accurate, complete, and timely information relevant to the services requested;
• Ensure that all land, crops, field boundaries, access routes, and site conditions are accurately described;
• Obtain and maintain all necessary permissions, consents, notices, licences, and approvals required for the works;
• Ensure that the use of any land, machinery, agrochemicals, fertilisers, or other inputs is lawful and appropriate;
• Provide safe access to premises, fields, storage areas, water supplies, and working areas as required;
• Notify us promptly of any hazards, contamination, underground services, biosecurity risks, livestock presence, or other site-specific dangers;
• Comply with all applicable laws, regulations, codes of practice, and industry standards relating to your use of our services;
• Not interfere with, misuse, damage, or operate any machinery, equipment, software, mapping tools, or systems supplied by us unless expressly authorised;
• Ensure that your employees, agents, contractors, and visitors cooperate with reasonable safety and operational instructions.

You are responsible for checking that any agronomic plans, field maps, application schedules, crop protection strategies, or nutrient recommendations are suitable for your specific circumstances before implementation.

4. Payment terms and conditions

Unless otherwise agreed in writing, fees will be charged in accordance with our quotation, rate card, service agreement, or invoice.

• All prices may be quoted exclusive of VAT and other applicable taxes unless stated otherwise;
• We may require deposits, progress payments, or advance payment for certain services or equipment hire;
• Invoices are payable within the period stated on the invoice, failing which they shall be due immediately on demand;
• We reserve the right to suspend or withhold services where payment is overdue or credit terms are breached;
• Late payments may attract interest and recovery costs to the maximum extent permitted by law;
• You are responsible for all bank charges, transaction fees, and currency conversion costs relating to your payment.

Additional charges may apply for waiting time, additional labour, travel, fuel, consumables, emergency call-outs, weather delays, site-specific risks, aborted operations, or changes requested by you after confirmation.

Any dispute regarding an invoice must be raised in writing within 7 days of the invoice date, stating full reasons and supporting evidence. Undisputed amounts remain payable on time.

5. Cancellation and refund policy

Because many arable services depend on seasonal windows, machinery availability, labour planning, and weather conditions, cancellations may cause significant loss. Accordingly, the following applies unless a different policy is agreed in writing:

• Bookings cancelled by you with less than 7 days’ notice may be charged in full or in part, depending on costs incurred and lost availability;
• Where specialist machinery, seed, chemical, labour, or transport has already been allocated, prepared, ordered, or dispatched, you will be responsible for those costs;
• Refunds, if any, will be limited to the unperformed portion of the service less reasonable costs already incurred;
• Weather-related delays or suspensions do not automatically entitle you to a refund if reasonable attempts are made to complete the work at a later time;
• We may cancel or reschedule services where necessary for safety, legal compliance, machinery failure, staff availability, or force majeure events.

Equipment hire, consumables, and bespoke planning work are generally non-refundable once provided, delivered, or commenced, except where required by law or expressly agreed otherwise.

6. Liability limitations

Nothing in these Terms excludes or limits liability where such exclusion or limitation would be unlawful, including liability for death or personal injury caused by negligence, fraud, or fraudulent misrepresentation.

Subject to the foregoing, Greenfield Arable Services Ltd shall not be liable for:

• Losses arising from incorrect, incomplete, or delayed information supplied by you;
• Crop loss, yield loss, quality loss, market loss, or consequential agronomic outcomes;
• Delays caused by weather, access restrictions, third parties, equipment failure, supply issues, or regulatory requirements;
• Damage resulting from pre-existing soil conditions, hidden defects, contaminated land, underground obstructions, or other site-specific risks;
• Indirect, incidental, special, punitive, or consequential losses, including loss of profit, business, opportunity, or goodwill;
• Any losses arising from your failure to follow our instructions, manufacturer guidance, legal obligations, or recommended safety procedures.

Where liability cannot be excluded, our total aggregate liability arising out of or in connection with any service, whether in contract, tort, negligence, breach of statutory duty, or otherwise, shall be limited to the amount paid or payable by you for the specific service giving rise to the claim, to the fullest extent permitted by law.

You agree to indemnify and hold harmless Greenfield Arable Services Ltd against claims, losses, liabilities, costs, and expenses arising from your breach of these Terms, your negligence, your unlawful acts or omissions, or your misuse of our services or equipment.

7. Intellectual property rights

All intellectual property rights in our documents, reports, plans, maps, specifications, templates, methodologies, software outputs, advice, know-how, photographs, and other materials created or supplied by us remain the property of Greenfield Arable Services Ltd or our licensors, unless expressly agreed otherwise in writing.

Subject to full payment of all sums due, we grant you a limited, non-exclusive, non-transferable licence to use the materials we provide solely for your internal business purposes in connection with the relevant services.

You must not copy, publish, reproduce, distribute, adapt, reverse-engineer, or commercialise our materials without our prior written consent, except to the extent permitted by law.

8. Data protection and privacy

We may collect, use, store, and process personal data and business information in order to provide our services, manage accounts, maintain records, handle enquiries, meet legal obligations, and improve our operations.

We will process personal data in accordance with applicable data protection laws and our privacy practices. This may include contact details, site information, payment details, service records, equipment usage data, and precision farming or field mapping data where relevant.

You confirm that where you provide personal data to us, you have the right to do so and that you have provided any necessary notices or obtained any required permissions from affected individuals.

We may share data with trusted service providers, subcontractors, insurers, professional advisers, regulators, or authorities where necessary for the performance of services, legal compliance, fraud prevention, or the protection of our rights and interests.

For privacy-related enquiries, please contact us using the details in Section 12.

9. Force majeure

Greenfield Arable Services Ltd shall not be liable for any delay, failure, or interruption in the performance of services caused by events beyond our reasonable control, including but not limited to adverse weather, flood, drought, fire, disease, pest outbreaks, civil unrest, industrial action, transport disruption, power failure, machinery breakdown, supply chain interruption, epidemic, pandemic, governmental action, or changes in law.

Where a force majeure event occurs, we may suspend, delay, or modify services for so long as the event continues. We will use reasonable efforts to mitigate the effects of such event and resume performance where reasonably practicable.

10. Changes to terms

We may amend these Terms from time to time to reflect changes in our services, operational needs, industry practice, or legal and regulatory requirements.

The updated Terms will be effective from the date stated on the revised version or upon publication, if applicable. Continued use of our services after any update constitutes acceptance of the revised Terms.

If you do not agree to any change, you must stop using our services and notify us promptly if there are outstanding bookings or ongoing works.

11. Applicable law and jurisdiction

These Terms and any dispute or claim arising out of or in connection with them, their subject matter, or their formation shall be governed by and construed in accordance with the laws applicable in England and Wales.

The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with these Terms, subject to any mandatory legal rights that cannot be excluded by agreement.

12. Contact information

If you have any questions, complaints, or notices under these Terms, please contact:

13. Severability clause

If any provision of these Terms is found by a court or other competent authority to be invalid, unlawful, or unenforceable, that provision shall be deemed modified to the minimum extent necessary to make it valid, lawful, and enforceable, or if that is not possible, it shall be severed from these Terms.

The remaining provisions shall continue in full force and effect and shall not be affected by such invalidity, unlawfulness, or unenforceability.